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The Council has established an Audit and Risk Committee to support its responsibilities in the areas of principal risk, control and governance and associated assurance as follows:
The conduct of business of the Audit and Risk Committee is governed by the Council’s Standing Orders for Committees.
The Council will make appointments to the Committee, including the Committee Chair, for a term of office of up to four years.
The Chair of the Council must not be the Chair of the Audit and Risk Committee.
The Committee will consist of a Chair and up to three other Council Members and one independent member.
The Committee may co-opt such other person as it deems necessary for the proper execution of its duties. All such appointments shall be made in consultation with the Chief Executive who will report the recommended appointment to the Council for approval.
Membership of the Committee will be reviewed at the end of each Member’s term of office with the possibility of re-appointment once only, for a further term of office of up to four years.
The Audit and Risk Committee will report back to the Council after each meeting.
The Audit and Risk Committee will provide the Council with an annual report, timed to support the finalisation of the accounts and the Statement on Internal Control, summarising its conclusions from the work that it has carried out during the year, with particular reference to the organisation’s principal risk, governance and internal control framework.
The Committee Chair, or in their absence, another member of the Committee will advise the Chair of the Council of the key issues arising from the Committee’s work and the Committee’s recommendations as appropriate in advance of the next Council meeting following a Committee meeting.
The Audit and Risk Committee will advise the Council on, and where appropriate make recommendations for changes to:
Review of Effectiveness
The Audit and Risk Committee will annually review its own effectiveness and terms of reference and report the results of that review to the Council, including any recommendations for change.
The Chair of the Committee will bi-annually review the performance of members and this will be included as part of the annual appraisal of the relevant Council members completed by the Council Chair. These individual annual reviews will be used as the basis for assessment of members at the point of re-appointment. The Chair of the Council will review annually the performance of the Chair of the Committee.
The Committee is authorised by the Council to review or investigate any activity within its terms of reference.
The Committee is authorised by the Council to require members of Staff to undertake such additional activity as it deems appropriate within its terms of activity.
The Committee may delegate some of its powers as appropriate to members of Staff on the recommendation of the Chief Executive in accordance with a scheme of delegation approved by Council
The Committee is authorised to obtain independent legal or professional advice as approved in the budgets to support its decision making.
The representatives of internal and external audit will have free and confidential access to the Chair of the Audit and Risk Committee between meetings, and the Audit and Risk Committee if required at each meeting.
The Chief Executive will have free and confidential access to the Audit and Risk Committee and to its Chair.
The Audit and Risk Committee will meet at least twice a year. The Chair of the Audit and Risk Committee may convene additional meetings when considered necessary.
Meetings will be scheduled to coincide with key dates in the audit and financial reporting cycle and, as far as possible, in close proximity and prior to Council meetings
A minimum of three members of the Committee will be present for the meeting to be quorate.
Audit and Risk Committee meetings will normally be attended by the Chief Executive, a representative of internal audit and, if appropriate, a representative of external audit.
The Audit and Risk Committee may instruct other members of Staff to attend to assist it with its discussions on any particular matter.
The Audit and Risk Committee may ask any or all of those who are not members to withdraw to facilitate open and frank discussion of particular matters.
The Council, Chief Executive, internal audit or external audit may ask the Audit and Risk Committee to convene further meetings to discuss particular issues on which they seek the Committee’s advice.
The Audit and Risk Committee will be provided with the following at each meeting:
In addition, as and when appropriate, the Committee will receive:
The Anti-Bribery Act
The CLC prides itself on maintaining the highest standards of ethical behavior and as such strictly prohibits the offer, giving or acceptance of bribes by Council and Committee members, Directors, employees and all other parties working on its behalf.
The CLC aims at all times to limit its exposure to the risk of bribery and corruption by:
The Council is wholly committed to ensuring the CLC conducts business in an ethical manner and without bribery. As such, the CLC’s Anti-bribery Policy and its zero tolerance provisions apply to all Council and Committee members, Directors and employees of the CLC, and to all other parties, agents or bodies acting on the CLC’s behalf.
Agreed at July 2015 Council Meeting